Privacy Policy.

Data protection information for a website

Foreword

We, Novumstate GmbH, take the protection of your personal data seriously and would like to take this opportunity to inform you about data protection in our company.

As part of our responsibility under data protection law, additional obligations have been imposed on us by the entry into force of the EU General Data Protection Regulation (Regulation (EU) 2016/679; hereinafter: „GDPR„) in order to ensure the protection of personal data of the person affected by processing (we also refer to you as the data subject hereinafter as „customer„, „user„, „you„, „you“ or „data subject„).

Insofar as we decide either alone or jointly with others on the purposes and means of data processing, this includes above all the obligation to inform you transparently about the type, scope, purpose, duration and legal basis of the processing (cf. Art. 13 and 14 GDPR). With this declaration (hereinafter: „data protection information„), we inform you about the way in which your personal data is processed by us.

Our data protection information has a modular structure. It consists of a general part for all processing of personal data and processing situations that apply each time a website is accessed (A. General) and a special part, the content of which relates only to the processing situation specified there with the designation of the respective offer or product, in particular the visit to websites described in more detail here (B. Visit to websites).

In order to find the parts relevant to you, please refer to the following overview of the subdivision of the data protection information:

Part A — General information

Part B — Website and Social Media presence

A. General

(1) Definitions of terms

Following the example of Art. 4 GDPR, this data protection notice is based on the following definitions

– „Personal data“ (Art. 4 No. 1 GDPR) means any information relating to an identified or identifiable natural person („data subject“). A person is identifiable if they can be identified directly or indirectly, in particular by reference to an identifier such as a name, an identification number, an online identifier, location data or information relating to their physical, physiological, genetic, mental, economic, cultural or social identity. The identifiability can also be provided by linking such information or other additional knowledge. The origin, form or embodiment of the information is irrelevant (photos, video or audio recordings can also contain personal data).

– „Processing“ (Art. 4 No. 2 GDPR) means any operation which is performed on personal data, whether or not by automated means (i.e. using technical specifications). This includes, in particular, the collection (i.e. acquisition), recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data, or alteration of the purposes for which they were originally processed.

– „Controller“ (Art. 4 No. 7 GDPR) means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

– „Third party“ (Art. 4 No. 10 GDPR) means any natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data; this also includes other legal entities belonging to the group.

– „Processor“ (Art. 4 No. 8 GDPR) is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller, in particular in accordance with the controller’s instructions (e.g. IT service provider). In terms of data protection law, a processor is in particular not a third party.

– „Consent“ (Art. 4 No. 11 GDPR) of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

(2) Name and address of the controller

The controller responsible for the processing of your personal data within the meaning of Art. 4 No. 7 GDPR is us:

Novumstate GmbH

Chrysanthemenstraße 3

10407 Berlin

+49 (0)30 2000 844 50

info@novumstate.com

For further information about our company, please refer to the imprint information on our website (Imprint).

(3) Contact details of the data protection officer

Lawyer

Kaspar-Ludwig Stolzenhain

LL.M. oec

His contact details are:

Amselstraße 26

D-14195 Berlin

Telephone: +49(0)30 936 726 98

Fax: +49(0)30 887 163 559

Email: info@stolzenhain-anwalt.de

(4) Legal basis for data processing

In principle, any processing of personal data is prohibited by law and is only permitted if the data processing falls under one of the following justifications:

– Art. 6 para. 1 sentence 1 lit. a GDPR („consent“): Where the data subject has voluntarily, in an informed and unambiguous manner, indicated by a statement or other unambiguous affirmative act that he or she consents to the processing of personal data relating to him or her for one or more specific purposes;

– Art. 6 para. 1 sentence 1 lit. b GDPR: If the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;

– Art. 6 para. 1 sentence 1 lit. c GDPR: If the processing is necessary for compliance with a legal obligation to which the controller is subject (e.g. a statutory retention obligation);

– Art. 6 para. 1 sentence 1 lit. d GDPR: Where processing is necessary in order to protect the vital interests of the data subject or of another natural person;

– Art. 6 para. 1 sentence 1 lit. e GDPR: If processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; or

– Art. 6 para. 1 sentence 1 lit. f GDPR („Legitimate interests“): Where processing is necessary for the purposes of the legitimate (in particular legal or economic) interests pursued by the controller or by a third party, except where such interests are overridden by the interests or rights of the data subject which require protection of personal data (in particular where the data subject is a minor).

The storage of information in the end user’s terminal equipment or access to information that is already stored in the terminal equipment is only permitted if it is covered by one of the following justifications:

– Section 25 (1) TDDDG: If the end user has consented on the basis of clear and comprehensive information. Consent must be given in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR;

– Section 25 para. 2 no. 1 TDDDG: If the sole purpose is to carry out the transmission of a communication over a public telecommunications network or

– Section 25 para. 2 no. 2 TDDDG: If the storage or access is absolutely necessary so that the provider of a telemedia service can provide a telemedia service expressly requested by the user.

For the processing operations we carry out, we indicate the applicable legal basis in each case below. Processing may also be based on several legal bases.

(5) Data erasure and storage duration

For the processing operations carried out by us, we indicate below how long the data is stored by us and when it is deleted or blocked. Unless an explicit storage period is specified below, your personal data will be deleted or blocked as soon as the purpose or legal basis for storage no longer applies. Your data will generally only be stored on our servers in Germany, subject to any disclosure in accordance with the provisions in A.(7) and A.(8).

However, data may be stored beyond the specified period in the event of an (impending) legal dispute with you or other legal proceedings or if storage is provided for by statutory provisions to which we are subject as the controller (e.g. Section 257 HGB, Section 147 AO). If the storage period prescribed by the statutory provisions expires, the personal data will be blocked or deleted unless further storage by us is necessary and there is a legal basis for this.

(6) Data security

We use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties (e.g. TSL encryption for our website), taking into account the state of the art, the implementation costs and the nature, scope, context and purpose of the processing as well as the existing risks of a data breach (including its probability and impact) for the data subject. Our security measures are continuously improved in line with technological developments.

We will be happy to provide you with more detailed information on request. Please contact our data protection officer (see under A.(3)).

(7) Cooperation with processors

As with any large company, we also use external domestic and foreign service providers to process our business transactions (e.g. for the areas of IT, logistics, telecommunications, sales and marketing). These service providers only act in accordance with our instructions and are contractually obliged to comply with data protection regulations in accordance with Art. 28 GDPR.

If your personal data is passed on by us to our subsidiaries or is passed on to us by our subsidiaries (e.g. for advertising purposes), this is done on the basis of existing order processing relationships.

(8) Conditions for the transfer of personal data to third countries

As part of our business relationships, your personal data may be passed on or disclosed to third-party companies. These may also be located outside the European Economic Area (EEA), i.e. in third countries. Such processing takes place exclusively to fulfill contractual and business obligations and to maintain your business relationship with us (legal basis is Art. 6 para. 1 lit. b or lit. f in each case in conjunction with Art. 44 ff. GDPR). We will inform you about the respective details of the transfer at the relevant points below.

The European Commission certifies that some third countries have a level of data protection comparable to the EEA standard by means of so-called adequacy decisions (a list of these countries and a copy of the adequacy decisions can be found here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en). However, in other third countries to which personal data may be transferred, there may not be a consistently high level of data protection due to a lack of legal provisions. If this is the case, we ensure that data protection is adequately guaranteed. This is possible via binding corporate rules, standard contractual clauses of the European Commission for the protection of personal data pursuant to Art. 46 para. 1, 2 lit. c GDPR (the standard contractual clauses of 2021 are available at https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32021D0915&locale-en), certificates or recognized codes of conduct. Please contact our data protection officer (see under A.(3)) if you would like more information on this.

(9) No automated decision-making (including profiling)

We do not intend to use personal data collected from you for automated decision-making (including profiling).

(10) No obligation to provide personal data

We do not make the conclusion of contracts with us dependent on you providing us with personal data beforehand. As a customer, you are under no legal or contractual obligation to provide us with your personal data; however, we may only be able to provide certain services to a limited extent or not at all if you do not provide the necessary data. If this should exceptionally be the case in the context of the products presented below and offered by us, you will be informed of this separately.

(11) Legal obligation to transmit certain data

Under certain circumstances, we may be subject to a specific legal or statutory obligation to provide the lawfully processed personal data to third parties, in particular public authorities (Art. 6 para. 1 sentence 1 lit. c GDPR).

(12) Your rights

You can assert your rights as a data subject with regard to your processed personal data at any time using the contact details provided at the beginning under A.(2). As the data subject, you have the right

– to request information about your data processed by us in accordance with Art. 15 GDPR. In particular, you can request information about the purposes of processing, the category of data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data if it was not collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningfulinformation about its details;

– in accordance with Art. 16 GDPR, to immediately request the correction of incorrect data or the completion of your data stored by us

– in accordance with Art. 17 GDPR, to demand the erasure of your data stored by us, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defense of legal claims

– in accordance with Art. 18 GDPR, to demand the restriction of the processing of your data if the accuracy of the data is disputed by you or the processing is unlawful;

– in accordance with Art. 20 GDPR, to receive your data that you have provided to us in a structured, commonly used and machine-readable format or to request that it be transmitted to another controller („data portability“)

– pursuant to Art. 21 GDPR, to object to the processing if the processing is based on Art. 6 para. 1 sentence 1 lit. e or lit. f GDPR. This is particularly the case if the processing is not necessary for the performance of a contract with you. If it is not an objection to direct advertising, we ask you to explain the reasons why we should not process your data as we have done when exercising such an objection. In the event of your justified objection, we will examine the situation and either discontinue or adapt the data processing or point out to you our compelling reasons worthy of protection on the basis of which we will continue the processing;

– in accordance with Art. 7 para. 3 GDPR, to withdraw your consent once given (even before the GDPR came into force, i.e. before May 25, 2018) – i.e. your voluntary, informed and unequivocal declaration or other unambiguous confirmatory act that you consent to the processing of the personal data concerned for one or more specific purposes – at any time, if you have given such consent. As a result, we may no longer continue the data processing that was based on this consent in the future and

– in accordance with Art. 77 GDPR, to complain to a data protection supervisory authority about the processing of your personal data in our company, for example to the data protection supervisory authority responsible for us: Berliner Beauftragte für Datenschutz und Informationssicherheit, Friedrichstr. 219, 10969 Berlin, Germany, e-mail: mailbox@datenschutz-berlin.de.

(13) Changes to the data protection information

As part of the further development of data protection law and technological or organizational changes, our data protection notices are regularly reviewed to determine whether they need to be adapted or supplemented. You will be informed of any changes, in particular on our German website at https://novumstate.com. This data protection notice is valid as of August 2026.

B. Visiting websites

(1) Explanation of the function

Information about our company and the services we offer can be found in particular at https://novumstate.com together with the associated subpages (hereinafter jointly referred to as „websites“). When you visit our websites, your personal data may be processed.

(2) Processed personal data

When using the websites for information purposes, we collect, store and process the following categories of personal data:

„Log data“: When you visit our websites, a so-called log data record (so-called server log files) is temporarily and anonymously stored on our web server. This consists of

– the page from which the page was requested (so-called referrer URL)

– the name and URL of the requested page

– the date and time of the request

– the description of the type, language and version of the web browser used

– the IP address of the requesting computer, which is shortened so that a personal reference can no longer be established

– the amount of data transferred

– the operating system

– the message as to whether the request was successful (access status/Http status code)

– the GMT time zone difference

„Contact form data“: When contact forms are used, the data transmitted through them is processed (e.g. gender, surname and first name, address, company, e-mail address and the time of transmission).

In addition to the purely informational use of our website, we offer a subscription to our newsletter, with which we inform you about news from our company, our services relating to property management and about events. If you subscribe to our newsletter, the following „newsletter data“ will be collected, stored and processed by us:

– the page from which the page was requested (so-called referrer URL)

– the date and time of the request

– the description of the type of web browser used

– the IP address of the requesting computer, which is shortened so that a personal reference can no longer be established

– the e-mail address

– the date and time of registration and confirmation

We would like to point out that we evaluate your user behavior when sending the newsletter. For this evaluation, the e-mails sent contain so-called web beacons or tracking pixels, which are one-pixel image files stored on our website. For the evaluations, we link the aforementioned data and the web beacons with your e-mail address and an individual ID. Links contained in the newsletter also contain this ID. The data is collected exclusively in pseudonymized form, i.e. the IDs are not linked to your other personal data, and direct personal identification is excluded.

(3) Purpose and legal basis of data processing

We process the personal data specified above in accordance with the provisions of the GDPR, the other relevant data protection regulations and only to the extent necessary. Insofar as the processing of personal data is based on Art. 6 para. 1 sentence 1 lit. f GDPR, the purposes mentioned also represent our legitimate interests.

The processing of log data serves statistical purposes and to improve the quality of our website, in particular the stability and security of the connection (legal basis is Art. 6 para. 1 sentence 1 lit. a or lit. f GDPR).

The processing of contact form data is carried out to process customer inquiries (legal basis is Art. 6 para. 1 sentence 1 lit. b or lit. f GDPR).

Newsletter data is processed for the purpose of sending the newsletter. When registering for our newsletter, you consent to the processing of your personal data (legal basis is Art. 6 para. 1 lit. a GDPR). We use the so-called double opt-in procedure to subscribe to our newsletter. This means that after you have registered, we will send you an email to the email address you have provided in which we ask you to confirm that you wish to receive the newsletter. The purpose of this procedure is to be able to verify your registration and, if necessary, to clarify any possible misuse of your personal data. You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter. You can declare your revocation by clicking on the link provided in every newsletter e-mail, by e-mail to info@novumstate.com or by sending a message to the contact details given in the imprint.

If the processing of the data requires the storage of information in your terminal equipment or access to information that is already stored in the terminal equipment, Section 25 (1), (2) TDDDG is the legal basis for this.

(4) Duration of data processing

Your data will only be processed for as long as is necessary to achieve the above-mentioned processing purposes; the legal bases specified in the context of the processing purposes apply accordingly. With regard to the use and storage duration of cookies, please refer to point A.(5).

Third parties used by us will store your data on their system for as long as is necessary in connection with the provision of the services for us in accordance with the respective order.

You can find more details on the storage period under A.(5).

(5) Transfer of personal data to third parties; basis for justification

The following categories of recipients, which are usually processors (see A.(7)), may have access to your personal data:

– Service providers for the operation of our website and the processing of data stored or transmitted by the systems (e.g. for data center services, payment processing, IT security). The legal basis for the transfer is then Art. 6 para. 1 sentence 1 lit. b or lit. f GDPR, unless they are processors;

– Government bodies/authorities, insofar as this is necessary to fulfill a legal obligation. The legal basis for the transfer is then Art. 6 para. 1 sentence 1 lit. c GDPR;

– Persons engaged to carry out our business operations (e.g. auditors, banks, insurance companies, legal advisors, supervisory authorities, parties involved in company acquisitions or the establishment of joint ventures). The legal basis for the disclosure is then Art. 6 para. 1 sentence 1 lit. b or lit. f GDPR.

– Salesforce as the provider of our customer management system. Enquiries that you send us via our contact forms are recorded and processed there. The provider is Salesforce Germany GmbH, Erika-Mann-Straße 31, 80636 Munich, Germany. The processing is carried out on our behalf and in accordance with our instructions on the basis of an agreement pursuant to Art. 28 GDPR. The legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b or lit. f GDPR. A transfer to the USA cannot be excluded; Salesforce, Inc. is certified under the EU-US Data Privacy Framework and has additionally concluded standard contractual clauses pursuant to Art. 46 para. 2 lit. c GDPR.

For the guarantees of an appropriate level of data protection when transferring data to third countries, see A.(8).

In addition, we only pass on your personal data to third parties if you have given your express consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.

(6) Use of cookies, plugins and other services on our website

a) Cookie

We use cookies on our websites. Cookies are small text files that are assigned and stored on your hard disk to the browser you are using by means of a characteristic string of characters and through which certain information flows to the body that sets the cookie. Cookies cannot execute programs or transfer viruses to your computer and therefore cannot cause any damage. They serve to make the Internet offer more user-friendly and effective overall, i.e. more pleasant for you.

Cookies may contain data that makes it possible to recognize the device used. In some cases, however, cookies only contain information on certain settings that are not personally identifiable. However, cookies cannot directly identify a user.

A distinction is made between session cookies, which are deleted as soon as you close your browser, and permanent cookies, which are stored beyond the individual session. In terms of their function, a distinction is made between cookies:

– Technical cookies: These are absolutely necessary in order to move around the website, use basic functions and ensure the security of the website; they do not collect information about you for marketing purposes, nor do they store which websites you have visited;

– Performance cookies: These collect information about how you use our website, which pages you visit and, for example, whether errors occur when using the website; they do not collect any information that could identify you – all information collected is anonymous and is only used to improve our website and to find out what interests our users;

– Advertising cookies, targeting cookies: These are used to offer the website user needs-based advertising on the website or offers from third parties and to measure the effectiveness of these offers; advertising and targeting cookies are stored for a maximum of 13 months;

– Sharing cookies: These are used to improve the interactivity of our website with other services (e.g. social networks); sharing cookies are stored for a maximum of 13 months.

The legal basis for cookies that are absolutely necessary to provide you with the expressly requested service is Section 25 (2) No. 2 TDDDG. Any use of cookies that is not absolutely technically necessary for this purpose constitutes data processing that is only permitted with your express and active consent in accordance with Section 25 (1) TDDDG in conjunction with Art. 6 (1) sentence 1 lit. a GDPR. This applies in particular to the use of performance, advertising, targeting or sharing cookies; in addition, we will only pass on your personal data processed by cookies to third parties if you have given your express consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.

b) Cookie policy

Which cookies and comparable technologies we use in detail, what purpose they serve and how long they are stored can be viewed at any time via the consent settings on our website. You can also change your decision there subsequently. The information in the following sections applies in addition.

c) Social Media Plugins

We do not embed any social media plugins on our websites that establish a connection to the respective network as soon as the page is called up. If our websites contain symbols from social media providers (e.g. Facebook, Instagram), these merely link to the pages of the respective provider.

Irrespective of this, we use services and tracking pixels for the purposes of reach measurement, advertising performance measurement and remarketing, which transmit data to the respective providers. Details can be found in the following sections.

d) Google Analytics 4

We use Google Analytics 4, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland („Google“).

Google Analytics uses cookies and similar technologies that enable an analysis of your use of our website. In particular, the pages accessed, the time and duration of the visit, interactions triggered, the source of your visit, your approximate location on the basis of the shortened IP address as well as information on your browser and device are processed. Your IP address is shortened by Google before it is stored; it is not merged with any other data held by Google.

The purpose of the processing is to evaluate the use of our website in order to design our offering to meet demand and to improve it continuously.

The legal basis is your consent pursuant to Section 25 (1) TDDDG in conjunction with Art. 6 para. 1 lit. a GDPR. You may withdraw your consent at any time with effect for the future via the consent settings on our website.

A transfer of your data to the USA cannot be excluded. Google LLC is certified under the EU-US Data Privacy Framework; in addition, Google has concluded standard contractual clauses pursuant to Art. 46 para. 2 lit. c GDPR. The storage period for usage data is 14 months. Further information: policies.google.com/privacy.

e) Google Ads – conversion tracking and remarketing

We use Google Ads, an online advertising service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

If you reach our website via a Google advertisement, Google sets a cookie which makes it possible to track whether you have carried out a particular action on our website — for example submitting a contact form. This provides us with the total number of such actions, but not with any information that would enable individual users to be identified. In addition, we use remarketing, whereby advertising for our services may be displayed to you on third-party websites on the basis of your visit.

The purpose is to measure and optimise the success of our advertising measures and to address prospective customers appropriately. The legal basis is your consent pursuant to Section 25 (1) TDDDG in conjunction with Art. 6 para. 1 lit. a GDPR, revocable at any time via the consent settings.

The statements made in respect of Google Analytics apply accordingly to the transfer to the USA and the safeguards in place. Advertising-related cookies are stored for a maximum of 13 months.

f) Google Tag Manager

We use Google Tag Manager, provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, to manage the services used on our website.

Tag Manager itself does not collect any personal data for its own purposes and does not set any cookies. It serves exclusively to deliver the services described in this privacy policy and to pass on your consent decision to them. During delivery, your IP address is processed, as this is technically necessary for the transmission.

The legal basis is our legitimate interest in a technically reliable and consent-compliant delivery pursuant to Art. 6 para. 1 lit. f GDPR.

g) Microsoft Advertising (Universal Event Tracking)

We use Universal Event Tracking from Microsoft Advertising, a service provided by Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland.

By means of a tracking pixel integrated into our website, Microsoft records whether you have carried out a particular action on our website after clicking on an advertisement in the Bing search engine. The pages accessed, the time of the visit, a pseudonymous identifier and information on your browser and device are processed.

The purpose is to measure the success of our search engine advertising. The legal basis is your consent pursuant to Section 25 (1) TDDDG in conjunction with Art. 6 para. 1 lit. a GDPR, revocable at any time.

Microsoft may transfer data to the USA; Microsoft Corporation is certified under the EU-US Data Privacy Framework and has additionally concluded standard contractual clauses.

h) AdRoll

We use the remarketing service AdRoll provided by NextRoll, Inc., 2300 Harrison Street, 2nd Floor, San Francisco, CA 94110, USA.

AdRoll uses cookies and a tracking pixel in order to record your visit to our website and subsequently display advertising for our services to you on third-party websites. The pages accessed, the time of the visit, a pseudonymous identifier and information on your browser and device are processed.

The purpose is to address visitors to our website in line with their interests. The legal basis is your consent pursuant to Section 25 (1) TDDDG in conjunction with Art. 6 para. 1 lit. a GDPR, revocable at any time.

The processing takes place in the USA. The transfer is based on standard contractual clauses pursuant to Art. 46 para. 2 lit. c GDPR. Advertising-related cookies are stored for a maximum of 13 months.

i) Meta Pixel

We use the Meta Pixel provided by Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland.

The pixel records your visit to our website and enables us to measure the success of our advertisements on Facebook and Instagram and to display advertising for our services to you there. The pages accessed, the time of the visit, information on your browser and device and an identifier by means of which Meta can match the data with your user account, provided that you are logged in to Facebook or Instagram, are processed.

We and Meta are joint controllers within the meaning of Art. 26 GDPR for the collection and transmission of the data. The essential content of the arrangement concluded in this respect is available at facebook.com/legal/controller_addendum.

The legal basis is your consent pursuant to Section 25 (1) TDDDG in conjunction with Art. 6 para. 1 lit. a GDPR, revocable at any time. Meta may transfer data to the USA; Meta Platforms, Inc. is certified under the EU-US Data Privacy Framework.

j) Google reCAPTCHA

In order to protect our forms against automated entries, we use reCAPTCHA provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

reCAPTCHA evaluates whether an entry is made by a human being or by automated means. For this purpose, your IP address, the time spent on the page, mouse and keyboard movements as well as information on your browser and device are transmitted to Google and evaluated there.

The purpose is to prevent spam and misuse of our forms. The legal basis is our legitimate interest in the security and functionality of our website pursuant to Art. 6 para. 1 lit. f GDPR.

k) Consent management

We use the consentmanager service to obtain and manage your consent.

When you access our website, a cookie is set in which your consent decision and the time at which it was given are stored. In addition, your IP address is processed in shortened form. This storage is necessary so that we can observe your decision on future visits and demonstrate that consent was given.

The purpose is to fulfil our statutory obligation to provide evidence pursuant to Art. 7 para. 1 GDPR. As the storage is strictly necessary in order to provide the service expressly requested by you, it takes place pursuant to Section 25 (2) no. 2 TDDDG without separate consent; the legal basis for the further processing is Art. 6 para. 1 lit. c GDPR.

You can change your decision at any time via the consent settings on our website.

l) Campaign attribution for form enquiries

If you reach our website via an advertisement, we store the campaign parameters transmitted by the advertisement — in particular the Google click identifier and information on source, medium and campaign — in a separate cookie.

If you subsequently submit a form, this information is transmitted together with your contact details to our customer management system and assigned to your enquiry there. This enables us to determine which campaign an enquiry originated from.

The purpose is to measure the success of our advertising measures. The legal basis is your consent pursuant to Section 25 (1) TDDDG in conjunction with Art. 6 para. 1 lit. a GDPR, revocable at any time.

(7) Applications

(a) Explanation of the function

You can apply for advertised positions and submit application documents via the application form on our careers page. The advertisement may relate to a position with us or with an affiliated company.

(b) Personal data processed

We process the contact details you provide, the information on the desired position and all content of the documents you upload, in particular your covering letter, curriculum vitae and references. We ask you not to send us any special categories of personal data within the meaning of Art. 9 GDPR unless these are necessary for the application.

(c) Purpose and legal basis of the data processing

The processing takes place in order to carry out the application procedure and to decide on the establishment of an employment relationship. The legal basis is Section 26 (1) sentence 1 BDSG in conjunction with Art. 88 GDPR and Art. 6 para. 1 lit. b GDPR.

(d) Duration of the data processing

If no employment relationship is established, we store your application documents until the expiry of the periods within which claims under the German General Equal Treatment Act may be asserted and pursued in court (Section 15 (4) AGG, Section 61b ArbGG); as a rule this is six months after completion of the application procedure. The documents are deleted thereafter. If claims are asserted, we store the documents until the proceedings have been concluded with final effect.

Longer storage in our talent pool only takes place if you have expressly consented to this; the legal basis is then Art. 6 para. 1 lit. a GDPR. You may withdraw this consent at any time with effect for the future.

(e) Transfer of personal data to third parties

Within our company, only those persons involved in the selection procedure are granted access to your application documents.

If your application relates to a position with an affiliated company, or if we carry out the recruitment on behalf of such a company, we transfer your application documents to its management and to the persons involved in the selection procedure there. The purpose and legal basis correspond to those set out under (c). No transfer to any other third parties takes place.